DELAWARE COUNTY PERSONNEL OFFICE ANNOUNCES PROMOTIONAL EXAMINATION FOR MENTAL HEALTH RECORDS TECHNICIAN

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DELAWARE COUNTY PERSONNEL OFFICE ANNOUNCES 

PROMOTIONAL EXAMINATION FOR 

MENTAL HEALTH RECORDS TECHNICIAN 

EXAM #75080010 

DATE ISSUED DATE OF EXAMINATION LAST FILING DATE August 15, 2024 October 26, 2024 September 19, 2024 

NOTICE: ONLY APPLICATIONS SUBMITTED TO THE DELAWARE COUNTY PERSONNEL OFFICE WILL BE  CONSIDERED FOR THIS EXAMINATION. 

SOCIAL DISTANCING GUIDELINES WILL BE FOLLOWED 

EXAMINATION FEE: A fee of $15.00 is required for each separately numbered examination for which you apply. The required fee MUST  accompany your application and be in our office by 4:30pm on the last filing date or you will not be approved to take the examination. Send or  deliver your certified check or money order payable to the Delaware County Personnel Office. Write the examination number(s) on your check  or money order. ****PERSONAL CHECKS WILL NOT BE ACCEPTED.**** No refund of fees will be allowed whether or not you meet  the minimum qualifications. You are urged to compare your qualifications carefully with the requirements for admission and file only for  those examinations for which you are clearly qualified. 

EXAMINATION FEE WAIVER: A waiver of examination fee will be allowed if you are unemployed and primarily responsible for the  support of a household. In addition, a waiver of examination fee will be allowed if you are determined eligible for Medicaid, or receiving  Supplemental Security Income payments, or Public Assistance (Temporary Assistance for Needy Families/Family Assistance or Safety Net  Assistance) or are certified Job Training Partnership Act/Workforce Investment Act eligible through a State or local social service agency.  All claims for examination fee waiver are subject to verification. If you can verify eligibility for examination fee waiver, complete a  Request for Examination Fee Waiver and Certification form and submit it with your application by the Last Filing Date as listed on  the Examination Announcement. Request for Examination Fee Waiver and Certification forms may be obtained in the Personnel  Office or online at www.delcony.us. Click on “departments,” and then “personnel.” Waivers will not be considered if filed after the  last filing date. 

LOCATION OF POSITIONS: Delaware County Behavioral Health Facility, Walton, NY 13856 

SALARY: $44,895 - $47,584  

DUTIES: This is a technical position involving the assembly, transcription, maintenance and retrieval of mental health clinical medical  records for patients. The work is performed under the general supervision of the Supervising Social Worker and the administrative supervision  of the Director of Community Mental Health with leeway allowed for the exercise of independent judgment in carrying out details of the work.  Does related work as required. 

REQUIREMENTS TO TAKE THIS EXAMINATION: Candidates for this examination must have served on a permanent basis for 15 months  by the date of the written test as a Receptionist with the Delaware County Behavioral Health Facility AND; 

Graduation from high school and either: 

A. Graduation from a college with an Associate’s degree in Health Information Technology, Medical Terminology, Anatomy, Healthcare  Reimbursements Classification and Coding Systems, or closely related field; OR 

B. Two years of full-time paid experience in the preparation and maintenance of medical records; OR 

C. An equivalent combination of training and experience as indicated in (A) or (B) above. 

NOTE: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as  an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational  institution outside the United States and its territories, you must provide independent verification of equivalency. A list of acceptable  companies who provide this service can be found on the Internet at http://www.cs.ny.gov/jobseeker/degrees.cfm. You must pay the required  evaluation fee. 

Candidates claiming college credits MUST submit a copy of their official transcript(s). 

RESUMES WILL NOT BE ACCEPTED AS A SUBSTITUTE FOR YOUR APPLICATION BUT WILL BE ACCEPTED ONLY AS  AN ADDITION TO YOUR APPLICATION. 

NOTE: Unless otherwise specified, all required experience must be full-time paid or its part-time paid equivalent. You are responsible for  submitting an accurate, adequate and clear description of your experience. Omissions or vagueness will NOT be interpreted in your  favor. Applicants for examination must meet all minimum qualifications on or before the examination date with no tolerances allowed. If an  applicant lacks the required experience or has not completed all required training at the time he/she submits an application, but is serving in a  qualifying position or will complete all required course work by the date of the examination, he/she may be approved conditionally to take an  examination pending verification of successful completion of all experience and training requirements. 

NOTE: Rating of seniority is based on the length of continuous permanent classified service in the jurisdiction, with points added to an Eligible's  passing score for each appropriate five year period or fraction thereof in accordance with the following schedule: Less than 1 year..0 points; 1 year  up to 6 years..1 point; Over 6 years up to 11 years..2 points; Over 11 years up to 16 years..3 points; Etc. 

The New York State Department of Civil Service has not prepared a test guide for this examination. However, candidates may find  information in the publication 'General Guide to Written Tests' helpful in preparing for this test. This publication is available online at:  https://www.cs.ny.gov/testing/testguides.cfm. Candidates who wish a copy of the Guide should call or write the Delaware County Personnel  Office, One Courthouse Square, Suite #2, Delhi, New York 13753 (607-832-5678) or access our web site at www.delcony.us. Click on  “departments,” and then “personnel.”  

Scopes / Subjects of examination: A test designed to evaluate knowledge, skills and /or abilities in the following areas. Name and number checking: These questions test for the ability to distinguish between sets of words, letters, and/or numbers that are almost  exactly alike. Material is usually presented in two or three columns, and you will have to determine how the entry in the first column compares  with the entry in the second column and possibly the third. You will be instructed to mark your answers according to a designated code  provided in the directions. 

#75080010 Mental Health Records Technician.docx 

Operations with Letters and Numbers: These questions test for skills and abilities in operations involving alphabetizing, comparing,  checking and counting. The questions require you to follow the specific directions given for each question which may involve alphabetizing,  comparing, checking and counting given groups of letters and/or numbers. 

Working with office records: These questions test your ability to work with office records. The test consists of two or more sets of questions,  each set concerning a different problem. Typical record keeping problems might involve the organization or collation of numerical data from  several sources; maintaining a record system using running balances; or completion of a table summarizing data using totals, subtotals,  averages and percents. You should bring with you a hand-held battery- or solar-powered calculator for use on this test. You will not be  permitted to use the calculator function of your cell phone. 

NOTICE TO CANDIDATES: USE OF CALCULATORS IS RECOMMENDED FOR THIS EXAM. You are permitted to use quiet,  hand-held, solar/battery powered calculators. Calculators with typewriter keyboards, Spell Checkers, Personal Digital Assistants, Address  Books, Language Translators, Dictionaries or any similar devices are prohibited. You may not bring books or other reference materials  other than what has been mentioned above. 

This examination is announced and will be rated in accordance with Section 23-2 of the Civil Service Law. The provisions of the New York  State Civil Service Law, Rules and Regulations dealing with the rating of examinations will apply to this examination. 

Applications for examination can be obtained from the Delaware County Personnel Office, One Courthouse Square, Suite #2, Delhi, New  York 13753 or online at www.delcony.us. Click on “departments,” and then “personnel.” ALL RELEVANT INFORMATION MUST BE  CONTAINED IN YOUR APPLICATION. RESUMES WILL NOT BE ACCEPTED AS A SUBSTITUTE FOR YOUR  APPLICATION BUT WILL BE ACCEPTED ONLY AS AN ADDITION TO YOUR APPLICATION. A separate application must be  filed for EACH examination for which you apply. Applications must contain the correct examination title and/or number in order to be  considered. The Delaware County Personnel Office reserves the right to accept or to reject applications/fees submitted/postmarked after the  last announced filing date. The Delaware County Personnel Office is NOT responsible for lost or misdirected mail. 

CROSS-FILING: APPLYING FOR CIVIL SERVICE EXAMINATIONS IN MULTIPLE JURISDICTIONS WHEN  EXAMINATIONS ARE SCHEDULED ON SAME DATE: If you have applied for other Civil Service examinations for employment with  N.Y. State or other local governments, YOU must make arrangements to take all the examinations at one test site. If you are taking a state  exam you must sit at a State site. If you have applied for an examination, in another County, City or State, which is scheduled to be given the  same date as this exam, you must write our office and the Civil Service office in the other County/City or State and make arrangements to take  both exams at either our test site or theirs. You must make these arrangements with our office no later than the last filing date indicated  on this announcement. You must advise our office in writing, by the last filing date contained in this announcement where you intend  to take this exam. Please note that State exams cannot be given at our test site.  

APPLICATION DEADLINE POLICY: All completed applications along with application fees or proofs of waiver must be submitted to the  Delaware County Personnel Department by 4:30pm on the date of last file as listed on the Examination announcement. Applications received  via U.S. Mail will be accepted only if received on or before the last file date. Applications that are received after the Application Deadline and  are not received in the Personnel Department by the last file date will not be accepted.  

REASONABLE ACCOMMODATIONS, SPECIAL ARRANGEMENTS, ALTERNATE TEST DATES, MILITARY PERSONNEL: If you require reasonable accommodations as a disabled person, or special testing arrangements as one in need of religious accommodation, or  are an alternate test date candidate (in accordance with Alternate Test Date Policy), or an active member of the military away from the area on  the scheduled test date, clearly indicate this fact on the application. All such requests must be supported by appropriate documentation. If you  are unable to take this examination due to an emergency situation, and you wish an alternate test date, you MUST call the Delaware County  Personnel Office, with your request, by noon of the Monday following the test date. 

***Religious Accommodation***Most written tests are held on Saturdays. If you cannot take the test on the announced test date due to a  conflict with religious observance or practice, check the box under ASpecial Arrangements. We will make arrangements for you to take the test  on a different date (usually the following Monday). 

***Handicapped Persons:***If special arrangements for testing are required, please indicate this on your application. ***Active Duty Military Personnel:***Pursuant to Section 243b of the Military Law, applicants who are unable to take this exam on the  regular exam date because of active military duty may be eligible to take a special military makeup examination. If you are on active military  duty and unable to take this exam on the regularly scheduled exam date, please indicate this on your application. You will then be sent additional  information regarding a military makeup exam. 

***Veterans or Disabled Veterans:*** Who are eligible for additional credit must submit an application for veteran’s credit with their  application for examination or at any time between the dates of their application for examination and the date of the establishment of the resulting  eligible list. Applications for veteran’s credit are available from this office. Veteran’s credits can only be added to a passing score. Effective  January 1, 1998, the State Constitution was amended to permit a candidate currently in the armed forces to apply for and be conditionally  granted veteran’s credit in examinations. Any candidate who applies for such credit must provide proof of military status to receive the  conditional credit. No credit may be granted after the establishment of the list. It’s the responsibility of the candidate to provide appropriate  proof, as defined in Section 85 of the Civil Service Law, that the candidate received an honorable discharge or was released under honorable  conditions in order to be certified at a score including veteran’s credits. 

***Children of Firefighters and Police Officers Killed in the Line of Duty***In conformance with section 85-a of the Civil Service Law,  children of firefighters and police officers killed in the line of duty shall be entitled to receive an additional ten points in a competitive  examination for original appointment in the same municipality in which his or her parent has served. If you are qualified to participate in this  examination and are a child of a firefighter or police officer killed in the line of duty in this municipality, please inform this office of this matter  when you submit your application for examination. A candidate claiming such credit has a minimum of two months from the application deadline  to provide the necessary documentation to verify additional credit eligibility. However, no credit may be added after the eligible list has been  established. 

DELAWARE COUNTY IS AN EQUAL DELAWARE COUNTY PERSONNEL OFFICE EMPLOYMENT OPPORTUNITY EMPLOYER CARRARA KNOETGEN, PERSONNEL OFFICER 

#75080010 Mental Health Records Technician.docx