Middleburgh Signs New Petty Cash Policy

MIDDLEBURGH - Last Thursday, the Middleburgh Town Board met at the community center to announce their new petty cash policy, as the Town never had one before.

Supervisor John Youmans began by defining what they meant by petty cash, saying that “It’s a small amount of onsite funds for change to customers and an allowance for purchasing things needed for the job.”

The new policy states that most employees will be given a budget of a few hundred dollars, and that one employee will act as the custodian to safeguard and control the petty cash while another party performs regular audits.

In order to receive petty cash from the custodian, an employee must provide receipts and a purpose for disbursement. If any employee is caught stealing from or mismanaging the stockpile, it may lead to their immediate termination.

Once the policy was read aloud, the majority of the Board congratulated Town Clerk Renee Schmidt for putting it together, noting that it was “very thoughtful” and covered a lot of the Town’s bases.

“Well done,” said member Wes Laraway. “Very nice job.”

In other news, the Board followed up from their previous meeting on obtaining a quote for more carpets and mats in the community center.

It was previously said that they needed to take more steps to protect the flooring from the sand and gravel of the parking lot, and so the Board plans to install three new carpets; two 4x6 mats for the interior, and one 3x10 for the outside.

The company also offered to supply weekly, bi-weekly, or monthly servicing and replacement for the mats, with the monthly being the most cost-efficient at $105.

Finally, the Board has the option to adjust the schedule for servicing, meaning they may only have to pay $630 over six months to get through the winter season.

In order to test out the carpets, the Board passed a motion to begin with monthly pricing year-round, with a cap not to exceed $120 per month.